2006 CIRO AGM

Campus-Community Radio Okanagan Society
Annual General Meeting
7:00 PM Friday 24th November, 2006
The Cage, UBC-O Campus

New memberships were finalized.

1) Open meeting
Quorum met
Meeting Opened 7:15 PM

2) Accept agenda
Passed

3) Set Rules of Order
Passed

4) Review Financial Statements
Presented 2006 Income and Expenses
Presented Current Bank Statement ($443.72)
Presented 2007 Budget and membership fees
Passed

5) Report from Current Directors
Rob Madu, President discussed direction of club for 2007
Cameron Baughen, Sec/Tre outlined draft 2007 business plan
Lyudmila (Lucy) Rodina, Director discussed role of UBC-O Student Radio Club and usage of www.ciro.ca website.

6) Vote for Directors
All acclaimed
Rob Madu, Community Member (2 years)
Cameron Baughen, Community Member (2 years)
Michelle Gee, Community Member (2 years)
Alexandra Lingnau, Student Member (1 year)
Lyudmila Rodina, UBC-O Student Radio Club
Bud Mortenson, UBC-O Administration
Bobby Chavarie, UBC-O Students’ Union

7) Meeting
Meeting Closed 8:15 PM

Prince George Station going for it

http://www.cfur.ca

First Society AGM

The Campus/Community Radio Okanagan Society's first Annual General Meeting will be held in the Cage (next to the Well - 3333 University Way) Friday November 24, 2006 at 7pm.

We will begin the meeting by finalizing membership. Membership for 1 year at $5 for the first year has been set by the Board.

After the memberships have been worked out the following is the proposed agenda.

Open meeting
Accept agenda
Set Rules of Order
Review Financial Statements
- vote on accepting 2007 Budget and fees (by hand)
Report from Current Directors
Vote for Directors (by ballot)
- 1 UBC-O student on Board for 1 year
- 3 members on Board for 2 years
Close meeting

If you know of any people that want to join please pass this on.

We need all members to be there and be on time! To be a Society (which we need to be to start a Radio station) we need to legally have this meeting.

T-shirt advise from Chad CJSW

Tee shirts rules:
- Don't order too many. Take orders and then add 50%. If you run out, print more or say "Collectors items now!"
- Try not to put a date on the design ("2006" etc.) in case you have to give 'em out later.
- Ratios - A rough estimate - Get a good idea of orders and people that you know will wear them before you order.
S - 15% M - 30% L - 45% XL- 10%
Ladies - 10 (Get someone petite to pick the style)
- Go simple - One colour design - a nice shirt colour (stay away from white) - Find a screener who will let you pick different colours.

Minutes from Nov 6th Meeting

Campus-communIty Radio Okanagan (CIRO) Society
Nov 6th, 2006 at Bean Scene/Kelly O’Brians Kelowna

Directors Present: Lucy, Rob M, Cam, Bud
Members: Lindsey, Michele, Blake
New Members: Vincent LaHaye and Deven Rooney

Vincent started introducing his desire to provide a heavy metal show.
Deven has the desire to help promote the station and help with fundraisers.
Michelle brought up the idea of a silent auction and will contact members to help organize
Blake will look into t-shirt printing shops and help out as needed
Lindsey will look into discounts at the Sony Store on audio equipment

Lucy – internet back in place in studio
-setting up podcast

Resolutions
The CIRO Radio Society will charge $5 for 1 year membership.
All members of the UBC-O Student Radio Club will automatically become members of the CIRO Radio Society (The Club will charge $5 for a full year member ship)
All UBC-O students becoming members of the CIRO Radio Society will become members of the UBC-O Student Radio Club and all fees collected by the Society for these students will be paid to the Club.
PASSED

The CIRO Radio Society allows Lucy and Rob to spend money from the CIRO Radio Society account to purchase acceptable software to podcast or live stream content from www.ciro.ca.
PASSED

Cam -working on developing fundraising goals with Society
-would like to have gig where volunteers DJ

Resolutions
That the CIRO Society will allow 4 Board members to have signing privileges for the CIRO credit union chequing account.
Currently Cameron Baughen, Rob Madu and Sarah Willard have signing privileges. The Campus-communIty Radio Okanagan (CIRO) Society would like to add Lyudmila Alekseeva Rodina to the list of people able to sign cheques for the CIRO Society Interior Savings account.
PASSED

Rob -working with Lucy developing budgets (forwarded to Cam and Lucy)
-compiled list of expenses and moneys earned from fundraisers and grants
-has received a possible new Student Union Board member

Resolution
That the first Annual General Meeting be held at the UBC-O campus on November 24th, 2006.
PASSED

Next meeting: Annual General Meeting

Discussion with Greg Corbett at Industry Canada

Spoke with Greg Corbett at Industry Canada who gave some sage advice. he stated for applications CIRO would need to contact Diane Larkin at Industry Canada in Kelowna to answer questions.

Getting a station under 10 watts is fairly easy. Someone with limited electronic knowledge could create the engineering report. The trouble is the frequency would not be established and upgrading the station could mean the loss of that frequency.

Up to over 50 watts can be difficult and over 50 watts definately requires a specialised company to prepare the report.

Getting content for every minute of every year can be extremely difficult. Even 12 hours each day can be an incredibly difficult task to fill.

Socan ( www.socan.ca )is another concern and must be respected. Muscians may be Canadian but not Socan.

Recommended getting engineering info and other info from Kootenay Coop Radio in Nelson.

Stated the DEM Allen is probably the best known Engineering Firm. For a full power station these would be the people to speak with.

Even though the Kelowna market would not allow another commercial station it probably has room for a truly special interest station

Vernon OK College did have a wire line carrier station. Greg didn't think it was operating now.

The major commercial stations are broadcasting out of Chute Lake. CBC and few others are out of Blue Grouse Mountain on the West Side of Okanagan Lake.

Giant FM would have the best coverage as it is at the top of Okanagan Mountain but it would be hard to get as 1) it is in a Park, 2)Giant FM would be able to call the price and set levels.

Other broadcast points include one in the mission set up for Peachland TV above Cedar Creek Winery, Lake Country on Spion Cop, Commange near Predator Ridge and Silver Star.

Some key CRTC Decision Links

http://todmaffin.com/blogs/radio/category/formats/communitylow-power/

www.cab-acr.ca/english/research/02/sub_aug2302.pdf

www.crtc.gc.ca/archive/ENG/Decisions/2006/db2006-127.pdf

http://www.crtc.gc.ca/archive/eng/Decisions/1999/DB99-481.HTM